Council Meeting Agenda – July 8^th, 2008

The Corporation of the Township of Lake of Bays

A G E N D A

There will be a regularly scheduled meeting of Council held at 1:00 p.m., on July 8^th, 2008 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.

                   NOTE:  A closed session is scheduled to commence at the end of the meeting

1.         MEETING CALLED TO ORDER

2.       APPROVAL OF AGENDA

3.       DISCLOSURE OF PECUNIARY INTEREST

4.         TENDERS

(a)       2008-08         Baysville Arena Ice Pad Replacement

5.         DEPUTATION/DELEGATIONS

(a)               1:10 p.m.        Presentation of Certificate

Morris Bryant

Ontario Parks Association (OPA), Ontario Playground Academy

Re: Playground Practitioner Certificate

                               (b)       1:15 p.m.        Paul Silverthorne and Ted Williams

Re: Glenmount Road (1pg/38KB)

(c)        1:30 p.m.        Muskoka Victim Services

Re: Judi Moore, Executive Director, Karen Bullock, Support Link Coordinator and Linda Turner, Volunteer Coordinator

(d)       1:45 p.m.        Mr. Todd Clark

Re: Request from Previous Owner to Regain Title of land

Township Property (previous owner Todd Clark)

Part Lots 13 & 14, Concession 8, McLean Ward

Property Roll #040-007-00802

6.         MINUTES

          (a)       To Be Adopted

                                          (i)         Council Meeting Minutes (19pgs/998KB) – June 3^rd, 2008.

                                          (ii)        Special Finance and Corporate Services Committee Meeting Minutes (4pgs/86KB) – May 24^th, 2008. 

                                           (iii)       Special Council Meeting Minutes (7pgs/431KB) – June 7^th, 2008

(b)       To Be Received

                                           (i)         Community Emergency Management Program Committee Meeting Minutes (5pgs/114KB) –

                                            May 12^th 2008

                                           (ii)        Parks, Recreation and Trails Advisory Committee Meeting Minutes (9pgs/256KB) – May 12^th, 2008

                                           (iii)       Heritage Advisory Committee Meeting Minutes (5pgs/162KB) – May 27^th, 2008

                                           (iv)       Health and Safety Committee Meeting Minutes (3pgs/102KB) – March 27^th

and April 30^th, 2008 (4pgs/131KB)

                                           (v)        Fire Advisory Committee Meeting Minutes (6pgs/140KB)– June 10^th, 2008

7.       COMMITTEE RESOLUTIONS FOR CONSIDERATION

(a)                Finance and Corporate Services Committee

(i)        Be it resolved that the Finance & Corporate Services Committee of the Corporation of the Township of Lake of Bays recommends to Council that the following accounts payable be ratified.

General Accounts:                                                           

                                                As at May 30th, 2008           -      $217,274.20 

(ii)      BE IT RESOLVED THAT the Finance & Corporate Services Committee recommend that Council endorse an application to the Trillium Foundation in the amount of $65,000 to promote health and safety of participants in the Lake of Bays Skating Club and to upgrade the kitchen at the Lake of Bays Community Centre that will enhance community involvement in the municipal facility.

(b)               Heritage Committee

(i)       BE IT RESOLVED that the Heritage Advisory Committee recommends that the Council of the Corporation of the Township of Lake of Bays accept the appointment of Jackie Godard to the Heritage Advisory Committee.

(c)                Parks Recreation and Trails Committee

(i)         BE IT RESOLVED THAT the Parks, Recreation & Trails Advisory Committee recommend that the Council of the Corporation of the Township of Lake of Bays support the application of the Baysville Community Group Streetscape Project submitted by the Baysville Community Group.

                                           (ii)        BE IT RESOLVED THAT the Parks, Recreation & Trails

Advisory Committee recommend that the Council of the Corporation of the Township of Lake of Bays adopt the Community Commemorative Policy (2pgs/150KB) into the Township of Lake of Bays policies and procedures with revisions as follows.

3.04         Add Tree Species

White spruce, white cedar and white pine

3.05         Commemorative trees or benches will be installed as soon as possible in the planting season upon application approval.

3.5.1       Add “Minimum” cost of Commemorative tree $250.00 plus taxes

(iii)      BE IT RESOLVED THAT the Parks, Recreation & Trails Advisory Committee recommend that the Council of the Corporation of the Township of Lake of Bays direct staff to permanently install signage as required to supply mapping and directional information for all trails within the Township of Lake of Bays. 

And further, that such installation be completed prior to September 25^th, 2008.

(d)               Community Emergency Management Committee

                        Nil

8.         REPORTS AND BY- LAWS

(a)       Planning

(i)                 By-laws

Nil

(ii)        Council Variations to Development Permit By-Law 04-180

                                    Nil

(iii)       Other

                        Nil

(b)       Director of Public Works

                                           (a)       Report re: Housekeeping Policy (2pgs/57KB)

 (c)     Chief Building Official

                                           (i)         Report re: Building Reports for the month of May 2008(2pgs/38KB)

                                           (ii)        By-law #08-87, being a by-law to accept the release of

certain structures on Township property in front of Lot 13, Concession 1 of the former Township of Ridout, now in the Township of Lake of Bays abutting land identified under property roll no. 030-015-05801

            (d)      Fire Chief

                        Nil

 (e)      Clerk

            Nil

 (f)      Deputy Clerk

                               (i)         Reports and By-laws re:  Original Shore Road Allowance

and Original Road Allowance

(ii)        By-laws & Reports re:  Licence of Occupation

                                           (i)         Report re: Summary Report for June 2008 (1pg/15KB)

(iii)       Other

                                                       (a)       Report re: Water Test Results for June 2008 (1pg/51KB)

                                                       (b)       Request from Previous Owner to Regain Title of Land (4pgs/187KB)

            Part Lots 13 & 14, Concession 8, McLean

Township property Roll No. 040-007-00802 (previously owned by Todd Walter Clark)

Vacant  Land – Fronting on S. Echo Lake Road

(c)        By-law #08-79, being a by-law to authorize the Mayor

and Clerk to sign a leasing agreement between the Royal Bank of Canada and the Township of Lake of Bays for acquisition and financing of portable radios and pagers.

(d)       By-law #08-80, being a by-law to authorize the Mayor and Clerk to sign an agreement between Allan and Susan Grant of Haystack Bay Marina and the Corporation of the Township of Lake of Bays Fire Department for fireboat leasing requirements.

                                                       (e)        Report re: Revisions to Procedural By-law (5pgs/151KB)

(Reconsideration)

By-law #08-81, being a by-law to amend by-law #07-160; governing Council procedures for the Corporation of the Township of Lake of Bays

                                     (f)         By-law #08-82, being a by-law to appoint counsel for

                                                            the Corporation of the Township of Lake of Bays

                                     (g)       By-law #08-85, being a by-law to authorize the Mayor

            and Clerk to sign a construction contract between Harm Schilthuis and Sons Limited and the Corporation of the Township of Lake of Bays for the Ice Pad Replacement portion of the Baysville Library and Arena Construction Project.

                                      (h)      By-law #08-86, being a by-law to authorize the Mayor

and Clerk to sign an agreement between Hemson Consulting Ltd. and the Corporation of the Township of Lake of Bays for the purpose of conducting a Development Charges study update.

(g)      By-law Enforcement

Nil

(h)      C.A.O./Treasurer

Nil

9.         CORRESPONDENCE

                               (a)        Mrs. Mary Howard, re: Dock Located at Lot 13, Concession 1, Muskoka Road #117- Vacant Land                     (1pg/44kB)

                               (b)       Carolyn Horan, President, Muskoka Lakes Association,

                                            re: Invitation to attend annual general meeting on Friday, July 25^th, 2008 (1pg/23KB)

                               (c)        Kathleen Wallwin and Derek LeMay,

                                            re: Marriage Request at Hidden Valley Resort by Lake of Bays Marriage Commissioner (1pg/16KB)

                               (d)        George V. Drennan, Construction Services, Baysville Riverfront

Group, re: Future Projects Request (5pgs/203KB)

10.       MUNICIPAL COUNCILLORS’ REPORTS

11.       MAYOR’S REPORT

12.       UNFINISHED BUSINESS

13.       CLOSED SESSION

(a)       A closed session is scheduled to commence at the end of the meeting.

14.     BUSINESS ARISING FROM CLOSED SESSION

15.       CONFIRMING BY- LAW

(a)               By-law #08-88, being a by-law to confirm the proceedings of the meetings of Council held on April 8^th, 2008.

16.       ADJOURNMENT