Council Meeting Agenda – September 9th, 2008
The Corporation of the Township of Lake of Bays
A G E N D A
NOTE: A closed session, if deemed necessary, is scheduled to commence at the end of the meeting
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST
4. TENDERS
(a) 2008–14 Supply of Screened Winter Sand
(b) 2008-13 Supply of Two Loaders
5. DEPUTATION/DELEGATIONS
(a) 1:15 p.m. Presentation of Certificate
Scott MacKinnon
Ontario Recreation Facilities Association (ORFA),
Re: Legal Awareness
(b) 1:30 p.m. Laura and Dan Jefferies
Algonquin Trail Camping Resort
Re: Neighbouring Concerns
6. MINUTES
(a) To Be Adopted
(i) Council Meeting Minutes – August 12th, 2008. (16 pgs/508 KB)
(ii) Finance and Corporate Services Committee Meeting Minutes – July 8th, 2008. (7pgs/293KB)
(b) To Be Received
(i) Parks, Recreation and Trails Committee Meeting Minutes –
July 28th, 2008. (6 pgs/263 KB)
7. COMMITTEE RESOLUTIONS FOR CONSIDERATION
(a) Finance and Corporate Services Committee
(i) BE IT RESOLVED THAT the Finance & Corporate Services Committee of the Corporation of the Township of Lake of Bays recommends to Council that the following accounts payable be ratified.
General Accounts: $ 834,229.43
Upper Tier & Education:
Trillium Lakelands District School
Board (EP) $ 1,225,522.10
Simcoe Muskoka Catholic School
Board (ES) $ 96,276.14
Conseil Scolaire de District
Catholic Centre Sud (FS) $ 2,333.86
Conseil Scolaire du District
Du Nord (FP) $ 1,316.04
Total to Upper Tier & Education $ 1,325,448.14
Total $2,159,677.57
(ii) BE IT RESOLVED THAT the Finance & Corporate Services Committee of the Corporation of the Township of Lake of Bays recommends to Council that Hemson Consulting Ltd. be retained as consultants for the provision of Development Charge (DC) consulting services for the Township of Lake of Bays and its partners in this project, the Town of Bracebridge and the Townships of Georgian Bay and Muskoka Lakes.
And further, that the Mayor and Clerk be authorized to execute an agreement with Hemson Consulting Ltd.
(iii) BE IT RESOLVED THAT the Finance & Corporate Services Committee of the Corporation of the Township of Lake of Bays recommends to Council the approval of an unbudgeted allocation to the Library Board of:
· Up to $6500 for the temporary relocation of the Baysville Library during construction of the upcoming expansion, and
(iv) BE IT RESOLVED THAT the Finance & Corporate Services Committee of the Corporation of the Township of Lake of Bays recommends to Council the approval of an unbudgeted allocation to the Library Board of:
· Up to $5000 to cover expenses associated with fund-raising initiatives.
(v) BE IT RESOLVED THAT the Finance & Corporate Services Committee of the Corporation of the Township of Lake of Bays recommends to Council that the methodology for mileage rates paid to staff be changed from a scaled to flat rate; and
Further that the mileage rate be changed to .47 cents/km effective September 9, 2008; and
Further that mileage rates be adjusted annually on January 1, and be linked to the Canada Revenue Agency (CRA) rate that meets the CRA standard as being reasonable, and be reflected in the amended policy HR-5.2 Travel, Accommodation/Hospitality
(vi) BE IT RESOLVED THAT the Finance & Corporate Services Committee of the Corporation of the Township of Lake of Bays recommends to Council that the following accounts payable be ratified.
General Accounts: $ 492,347.25
Total $ 492,347.25
(b) Heritage Committee
Nil
(c) Parks Recreation and Trails Committee
(i) BE IT RESOLVED THAT the Parks, Recreation & Trails Advisory Committee recommend that the Council of the Corporation of the Township of Lake of Bays adopt the Recreation Liability Policy.
(ii) BE IT RESOLVED THAT the Parks, Recreation & Trails Advisory Committee recommend that the Council of the Corporation of the Township of Lake of Bays adopt the Youth Programs Policy Manual, as part of the Township of Lake of Bays Policy Manual.
And further, ensure that these policies adhere to all youth programming in the Township of Lake of Bays, regardless of origin.
(iii) BE IT RESOLVED THAT the Parks, Recreation & Trails Advisory Committee recommend that the Council of the Corporation of the Township of Lake of Bays accept a grant in the amount of $10,000 from the Hydro One, Power Play Grant program.
(iv) BE IT RESOLVED THAT the Parks, Recreation & Trails Advisory Committee recommend that the Council of the Corporation of the Township of Lake of Bays accept a grant in the amount of $29,000 from the RBC Royal Bank After School Program Fund.
(d) Community Emergency Management Committee
Nil
8. REPORTS AND BY- LAWS
(a) Planning
(i) By-laws
Nil
(ii) Council Variations to Development Permit By-Law 04-180
Nil
(ii) Other
Nil
(b) Director of Public Works
(i) Report re: Shoe Lake Road Section #303021 (2 pgs/77 KB)
(c) Chief Building Official
(i) Report re: Building Reports for the month of July 2008. (2 pgs/41 KB)
(d) Fire Chief
Nil
(e) Clerk
Nil
(f) Deputy Clerk
(i) Reports and By-laws re: Original Shore Road Allowance and Original Road Allowance
|
ITEM # |
Ward |
applicant |
Civic Address |
Lot/Conc. |
Bylaw |
|
(3pgs/177KB) |
Franklin |
Van Gelder |
1052 Rat Bay Road |
L 21, C 10 & 11 |
n/a |
|
(1 pg/31 KB) |
Ridout |
Oughtred |
4215 Muskoka Road 117 |
L 13, C 1 |
08-109 |
|
(1 pg/31 KB) |
McLean |
Cowie |
1088 N. Burnt Island Road |
L 14, C 11 |
08-110 |
(ii) By-laws & Reports re: Licence of Occupation
(a) By-law #08-108, being a by-law to authorize a Licence of Occupation Agreement between Thomas and Sandra Withers and the Corporation of the Township of Lake of Bays
(iii) Other
(a) Report re: Howard/Medland Non-compliant Dock
Muskoka Road #117- Vacant Land (1 pg/40 KB)
(g) By-law Enforcement
(i) Report re: Delegation of Powers Summary Report (2 pgs/37 KB)
(h) C.A.O./Treasurer
Nil
9. CORRESPONDENCE
(i) Anne and Rod Mason re: Baysville Library
(ii) Christine Andrews, Secretary, Moot Lake Cottage Owners Association, re: Road Concerns
(iii) Christine Andrews, Secretary, Moot Lake Cottage Owners Association, re: thank you for addressing the road concerns
(iv) Laura and Dan Jefferies, Algonquin Trails Camping Resort, re: Neighbouring concerns
(v) Laura Wilkinson, Guest of Algonquin Trails Camping Resort, re: Neighbouring Concerns
(vi) Gary Ewart, Request to Appeal Resolution
10. MUNICIPAL COUNCILLORS’ REPORTS
11. MAYOR’S REPORT
12. UNFINISHED BUSINESS
(a) Discussion re: Selection of District Chair
13. CLOSED SESSION
(a) A closed session, if deemed necessary, is scheduled to commence at the end of the meeting.
14. BUSINESS ARISING FROM CLOSED SESSION
15. CONFIRMING BY- LAW
(a) By-law #08-111, being a by-law to confirm the proceedings of the meetings of Council held on September 9th, 2008.
16. ADJOURNMENT