Council Meeting Agenda – August 11^th, 2009

The Corporation of the Township of Lake of Bays

A G E N D A

There will be a regularly scheduled meeting of Council held at 1:00 p.m., on August 11^th, 2009 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.

NOTE: A closed session, if deemed necessary, is scheduled to commence at the end of the meeting

1. MEETING CALLED TO ORDER

2. APPROVAL OF AGENDA

3. DISCLOSURE OF PECUNIARY INTEREST

4. TENDERS

a) 2009-10 Supply of Screened Winter Sand

b) 2009-11 Supply of Aggregates (5/8 Crushed Granite)

c) 2009-12 Supply & Connection of a Diesel Generator at the Baysville Community Centre/Arena

d) 2009-14 Renovation and rehabilitation of the Lake of Bays Community Centre Kitchen located at 10 University Street, Baysville, Ontario

e) 2009-16 Drainage Improvements and Stairs at Chimney Park, Dorset

f) 2009-17 Reshingling of the Dwight Library Roof at 1012 Dwight Beach Road, Dwight

5. DEPUTATION/DELEGATIONS

(a) 1:15 p.m. Presentation of Certificate

Taeke Peereboom

Ontario Building Officials Association

Re: Certified Building Code Official

(b) 1:30 p.m. Mr. Bob Ransom (8PGS/211KB)

Lake of Bays Islanders Association

Re: Norway Point Parking & Docking Facilities

6. MINUTES

(a) To Be Adopted

(i) Council Meeting Minutes – July 7^th, 2009. (12PGS/653KB)

(ii) Special Council Meeting Minutes - July 21^st, 2009. (4PGS/206KB)

(iii) Special Council Meeting Minutes – July 27^th, 2009. (6PGS/348KB)

(b) To Be Received

(i) Heritage Advisory Committee Meeting Minutes – June 23^rd, 2009. (6PGS/113KB)

(ii) Parks, Recreation & Trails Committee Meeting Minutes – June 16^th, 2009. (6PGS/111KB)

(iii) Lake of Bays Fire Department Fire Advisory Committee Meeting Minutes – May 12^th, 2009. (6PGS/139KB)

(iv) Lake of Bays Fire Department Fire Advisory Committee Meeting Minutes – June 9^th, 2009. (6PGS/118KB)

7. COMMITTEE RESOLUTIONS FOR CONSIDERATION

(a) Finance and Corporate Services Committee

(i) BE IT RESOLVED THAT the Finance and Corporate Services Committee of the Township of Lake of Bays hereby recommends to Council that the unbudgeted item of $19,508 for emergency culvert repairs on Paint Lake Road section #306031 be authorized. (Tentative based on Finance & Corporate Services Committee meeting of August 11^th, 2009)

(ii) BE IT RESOLVED THAT the Finance and Corporate Services Committee recommend that the Council for the Corporation of the Township of Lake of Bays pass a By-law authorizing the Mayor and Clerk to sign the Change Order Request from ICA Associates related to the current Strategic Planning Process in the amount of $8,970.00. (Tentative based on Finance & Corporate Services Committee meeting of August 11^th, 2009)

(iii) By-law #09-93, being a by-law to authorize the Mayor and Clerk to sign a Change Order Request from ICA Associates with respect to the Community-Based Strategic Plan.

(b) Heritage Committee

(i) BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays recommends that Council accept the appointment of Penny McEachern to the Heritage Advisory Committee.

(ii) BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays hereby recommends to Council the implementation of the attached Artifact Donation Agreement form for recording purposes of the distribution of heritage artifacts, obtained by the committee, to ensure the items are retained for historical purposes and public display. (2PGS/67KB)

(c) Parks Recreation and Trails Committee

(i) BE IT RESOLVED THAT the Parks, Recreation and Trails Advisory Committee of the Township of Lake of Bays recommends to Council that the municipality accepts from Take Heart Muskoka two bicycle racks for installation at two municipal facilities, the Lake of Bays Community Centre and the Dwight Community Centre.

(d) Community Emergency Management Committee

Nil

8. REPORTS AND BY- LAWS

(a) Planning

(i) By-laws

Nil

(ii) Council Variations to Development Permit By-Law 04-180

Nil

(ii) Other

a) Strategic Plan Update (32PGS/1173KB)

(b) Director of Public Works

(i) By-law #09-90, being a by-law to authorize the Mayor and Clerk to sign documents with respect to a Collective Agreement between the Ontario Public Service Employees Union and its Local 380 and the Corporation of the Township of Lake of Bays.

(c) Chief Building Official

(i) Report re: Building Reports for the month of June, 2009. (2PGS/50KB)

(ii) Report re: Building Reports for the month of July, 2009. (2PGS/45KB)

(d) Fire Chief

Nil

(e) Clerk

(i) Reports and By-laws re: Original Shore Road Allowance and Original Road Allowance

(a) By-law #09-92, being a by-law to authorize an Encroachment Agreement between 1796573 Ontario Limited (o/a Spring Lake Resort – Pobojewski) and the Corporation of the Township of Lake of Bays.

(b) By-law #09-89, being a by-law to acquire Part of Lot 23, Concession 3, Geographic Township of Franklin, Township of Lake of Bays, District Municipality of Muskoka, designated as Parts 1 and 3 on Plan 35R-22005, to widen Port Cunnington Road from Isabel Clifton Harrison and to establish same as part of the Municipal Highway System.

(f) Deputy Clerk

(i) By-laws & Reports re: Licence of Occupation

(a) Report re: LOC Monthly Summary Report for the month of July, 2009. (1PG/16KB)

(ii) Other

(a) Report re: Water Testing Summary Report for the month of June, 2009. (1PG/38KB)

(b) Report re: Intention to Designate (Theobald)

(4 Raynor Island)(010-013-10902) (6PGS/281KB)

(d) By-law #09-91, being a by-law to adopt a procurement policy for the Corporation of the Township of Lake of Bays.

(g) By-law Enforcement

(i) Report re: By-law Activity Report May to July 2009. (4PGS/88KB)

(h) C.A.O./Treasurer

(i) By-law #09-88, being a by-law to authorize the Mayor and Clerk to sign an agreement between the Ministry of Community and Social Services/Ministry of Children and Youth Services and the Corporation of the Township of Lake of Bays for Small Water Works Funding.

9. CORRESPONDENCE

(i) Linda Jones, Community Support Committee, The Pines Long Term Care Home, re: Dinner and Silent Auction, September 26^th, 2009 for the community Support Committee Fund. (4PGS/351KB)

(ii) Lea Kitchen, Cliffdene Road, re: Letter of Appreciation. (2PGS/78KB)

(iii) Jonathan Faber, Esq., Attorney, re: Norway Point Parking Concerns. (2PGS/119KB)

(iv) Ruth Palmateer-Faber, re: Norway Point concerns. (2PGS/57KB)

10. MUNICIPAL COUNCILLORS’ REPORTS

(a) Councillor Boivin

Councillor Boivin reported on the following:

Peninsula Lake AGM

· Held on August 3^rd, 2009. Principle interest was the G8 and its impact on seasonal people. Councillor Tapley successfully requested donation funds for the North Portage Provincial plaque.

The Pines

· District of Muskoka will be extending The Pines to provide a shipping and receiving area. Costs are estimated at 1.5 million dollars. Will be seeking grants for a wellness centre to be located between existing Pines. A new 14.5 million Affordable Housing projects grants will cover 9.6 million.

(b) Councillor Burgess

Councillor Burgess reported on the following:

AGM’s

· Attended the following Annual Meetings during the past month: Bella and Rebecca Cottagers Association; Oxbow Cottagers Association; Walker and Pell Lake Association; and the Peninsula Lake Cottage Associate. I had the opportunity to discuss the work being done on Township’s Community-based Strategic plan and the importance of public input into the project. Questionnaires and handouts were provided to the members.

Artists of the Limberlost

· Will be holding their Annual Open Studio Weekend Tour, on August 15^th and 16^th, 10:00 a.m. to 6:00 p.m.: 20 artists in 7 nearby locations. For more information go to www.artistsofthelimberlost.ca

Limberlost Bears

· There has been an on-going problem on Limberlost Road with a resident feeding bears. It is a dangerous situation and has caused much distress to immediate neighbours as well as the whole community. I have had a number of calls and emails, and have discussed the situation with Mike Wilmon, our By-law officer. I would like this topic to be brought up at our Council meeting for consideration and direction.

Nil

(d) Councillor Tapley

Councillor Tapley reported on the following:

Firefest

· Well attended function raising money for the Lake of Bays Fireboat, with a great display of fireworks and the Northern Lights Steel Band.

AGM’s

· Attended Springsyde and Peninsula Lake Associations, both well attended.

Regatta’s

· Attended Anglican Church Regatta at Lumina Resort, Wednesday, August 5^th, 2009; and Seabreeze Regatta, another successful event held mid-July.

(e) Councillor Ross

Nil

(f) Councillor Casey

Nil

11. MAYOR’S REPORT

12. UNFINISHED BUSINESS

13. CLOSED SESSION

(a) A closed session, if deemed necessary, is scheduled to commence at the end of the meeting.

14. BUSINESS ARISING FROM CLOSED SESSION

15. CONFIRMING BY- LAW

(a) By-law #09-94, being a by-law to confirm the proceedings of the meetings of Council held on August 11^th, 2009.

16. ADJOURNMENT

There will be a regularly scheduled meeting of Council held at 1:00 p.m., on August 11th, 2009 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.

There will be a regularly scheduled meeting of Council held at 1:00 p.m., on August 11^th, 2009 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.