Council Meeting Agenda – December 8^th, 2009

The Corporation of the Township of Lake of Bays

A G E N D A

There will be a regularly scheduled meeting of Council held at 1:00 p.m., on December 8^th, 2009 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.

NOTE:  A closed session is scheduled to commence at the end of the meeting

1.         MEETING CALLED TO ORDER

2.       APPROVAL OF AGENDA

3.       DISCLOSURE OF PECUNIARY INTEREST

4.         TENDERS

            (a)       2009-22(i)                  Second Request for Quotations

                                                            Customized Street Signs (Baysville)

            (b)       2009-BCG(i)              Request for Quotations

                                                            (Baysville Community Group – G8 Funding)

                                                            Improvements to Welcome Sign (Baysville)

            (c)        2009-BCG(ii)             Request for Quotations

                                                            (Baysville Community Group – G8 Funding)

                                                            Entrance Rocks (Baysville)

            (d)       2009-BCG(iii)            Request for Quotations

                                                            (Baysville Community Group – G8 Funding)

                                                            Flower Planters (Baysville)

5.         DEPUTATION/DELEGATIONS

            (a)       1:05 p.m.                    District Councillor, Graydon Smith

                                                            District Planner, Melissa Halford

                                                            The District Municipality of Muskoka

                                                            Muskoka Active Transportation Committee

                                                            Re:  Proposed Active Transportation Network  (4pgs/112kb)

            (b)       1:15 p.m.                    Susanne Smith and Carol Campbell

                                                            Re:  Norway Point  (3pgs/154kb)                                               

            (c)        1:30 p.m.                    Bob Ransom and Marg Legg

                                                            Lake of Bays Islanders Association

                                                            Re:  Norway Point  (7pgs/778kb)

6.         MINUTES

          (a)       To Be Adopted

(i)                 Council Meeting Minutes – November 10^th, 2009.  (24pgs/1388kb)

(ii)               Finance and Corporate Services Committee Meeting Minutes – October 13^th, 2009.  (7pgs/157kb)

(b)       To Be Received

(i)         Community Emergency Management Program Committee Meeting Minutes – September 28^th, 2009.  (6pgs/259kb)

(ii)        Parks, Recreation and Trails Advisory Committee Meeting Minutes – October 21^st, 2009.  (6pgs/180kb)

(iii)       Norway Point Task Force Meeting Minutes – November 6^th, 2009.  (2pgs/89kb)

7.       COMMITTEE RESOLUTIONS FOR CONSIDERATION

(a)                Finance and Corporate Services Committee

(i)         BE IT RESOLVED THAT the Finance and Corporate Services                         Committee recommends that the Council of the Corporation of                         the Township of Lake of Bays approve the attached Proposed 2010 Council and Committee meeting schedule.  (1pg/48kb)

(ii)       BE IT RESOLVED THAT the Finance and Corporate Services             Committee hereby recommends to the Council of the Corporation of the Township of Lake of Bays that a grant for            $2,500 be provided to the Baysville Curling Club to assist in payment of 2009 municipal taxes and that a further $2,500 be   considered in the 2010 budget discussions.

(b)               Heritage Committee

Nil       

(c)                Parks Recreation and Trails Committee

(i)        BE IT RESOLVED THAT the Parks, Recreation and Trails Advisory Committee hereby submits the “2009 Parks, Recreation and Trails Annual Summary Report” to the Council of the Corporation of the Township of Lake of Bays, dated December 8^th, 2009; as amended.  (2pgs/74kb)

(d)               Community Emergency Management Committee

                        Nil

8.         REPORTS AND BY- LAWS

(a)       Planning

(i)                 By-laws

Nil

(ii)        Council Variations to Development Permit By-Law 04-180

                                    Nil

(ii)        Other

                        Nil

(b)       Director of Public Works

(i)         Reports re: Paint Lake/Red Chalk/Bellwood Acres Roads  (3pgs/91kb)

            (c)      Chief Building Official & By-law Enforcement

(i)         Report re: By-law Activity Report October to November, 2009  (3pgs/60kb)

(ii)        Report re:  Norway Point Draft Terms of Reference  (1pg/29kb)

            (d)      Fire Chief

                        Nil

 (e)      Clerk

(i)         Report re: Elections 2010  (5pgs/138kb)

(ii)        By-law #09-150, being a by-law to authorize the electors to use an alternative method of voting that does not require electors to attend at a voting place in order to vote and being a by-law to provide for a continuous advance vote for the Corporation of the Township of Lake of Bays.

(iii)       By-law #09-151, being a by-law to authorize the use of optical scanning vote tabulators for the purpose of counting votes for the municipal election 2010.

 (f)      Deputy Clerk

(i)                 Reports and By-laws re:  Original Shore Road Allowance and Original Road Allowance

            Nil

(ii)        By-laws & Reports re:  Licence of Occupation

(a)       Report re: LOC Monthly Summary for November, 2009.  (1pg/18kb)

(iii)       Other

                                    (a)       Report re:  Water Test Results for November, 2009.  (1pg/34kb)

                                    (b)       Report re:  Summary Report of Delegation of Powers for November, 2009.  (1pg/48kb)

(h)      C.A.O./Treasurer

(a)       By-law #09-152, being a by-law to authorize the Mayor and                               Clerk to sign an agreement with the participating municipalities               co-hosting the 2010 Ontario Winter Games.

9.         CORRESPONDENCE

(a)       Craig Wellington, Director of Corporate Services, Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), re:  Support of 72^nd AMCTO Conference, June 6^th to 9^th, 2010 at Deerhurst Resort, Huntsville.  (7pgs/303kb)

(b)       Anne Haines, M.I.M.A., Municipal Relations Representative Customer Relations, Municipal Property Assessment Corporation, re : 2009 Property Assessment Notices.  (9pgs/364kb)

(c)        Norway Point Correspondence

10.       MUNICIPAL COUNCILLORS’ REPORTS

(a)       Councillor Boivin

Nil

(b)       Councillor Burgess

            Councillor Burgess reported on the following:

            Attended

·     Sinclair Advisory Committee on November 23^rd, 2009

·     Strategic Plan Community Meetings in Baysville, Hillside and Dorset

(c)               Councillor Cote
Nil

(d)       Councillor Tapley

Councillor Tapley reported on the following:

(i)         Report re:  Township of Lake of Bays Heritage Advisory Committee  - 2009 Annual Summary            Report.  (3pgs/101kb)

(e)               Councillor Ross

Nil

(f)         Councillor Casey

Nil

11.       MAYOR’S REPORT

12.       UNFINISHED BUSINESS

13.       CLOSED SESSION

            that in accordance with Section 239, (1), (2), (3) and (3.1) of the Municipal Act, c. 25, S.O. 2001, as amended, the Council for the Corporation of the Township of Lake of Bays will convene in Closed Session for discussion regarding:

(a)       Personal matters about an identifiable individual, including municipal or local board employees.

            (i)         Public Works Department

(b)       Adoption of Closed Session Meeting Minutes for November 10^th, 2009

14.     BUSINESS ARISING FROM CLOSED SESSION

15.       CONFIRMING BY- LAW

(a)               By-law #09-153, being a by-law to confirm the proceedings of the meetings of Council held on December 8^th, 2009.

16.       ADJOURNMENT