Council Meeting Agenda – January 13th, 2009
The Corporation of the Township of Lake of Bays
A G E N D A
NOTE: A closed session, if deemed necessary, is scheduled to commence at the end of the meeting
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST
4. TENDERS
(a) 2008-16 Human Resource Project
(Refer to: 7(a)(i) Committee Resolutions for Consideration, Finance and Corporate Services Committee)
5. DEPUTATION/DELEGATIONS
(a) 1:15 p.m. Linda Keown, President, Dwight Winter Carnival
Committee
Re: Request to Consider Dwight Winter Carnival
Committee as a Committee of Council
(b) 1:30 p.m. Myke Malone, General Manager, Ontario Youth
Winter Games
Re: Exclusive Use of Arena for Women’s Hockey from March 4 – 7th, 2009
(c) 1:45 p.m. Ian Turnbull, Chair, Muskoka Watershed Council
Re: Update on Activities
6. MINUTES
(a) To Be Adopted
(i) Council Meeting Minutes – December 2nd, 2008. (15pgs/487KB)
(ii) Finance and Corporate Services Committee Meeting Minutes – November 4th, 2008. (11pgs/386KB)
(b) To Be Received
(i) Heritage Advisory Committee Meeting Minutes – October 21st, 2008 (6pgs/268KB)
(ii) Parks, Recreation and Trails Committee Meeting Minutes – October 27th, 2008 (8pgs/323KB)
(iii) Lake of Bays Library Board Meeting Minutes – November 24th, 2008 (2pgs/91KB)
7. COMMITTEE RESOLUTIONS FOR CONSIDERATION
(a) Finance and Corporate Services Committee
(i) WHEREAS requests for proposal #2008-16 for the provision of professional consulting services for a Human Resource Project including Compensation and Pay Equity; Organizational Review and Succession Plan were received and opened in the following manner:
Where: Township of Lake of Bays Municipal Office Council Chambers;
When: November 24th, 2008 at 3:05 pm.; and
Who: Don Chevalier, CAO/Treasurer, Michelle Percival, Municipal Clerk, were in attendance.
AND WHEREAS the following bids were received:
|
Bidders |
Consulting Fees $ |
Expenses $ |
* Total $ |
|
Admindesk - Orillia |
153,000 |
Included |
153,000 |
|
Associum Consultants – Toronto |
36,300 |
6,888 |
43,188 |
|
E. Dean Associates – Meaford |
72,474 |
7,655 |
80,129 |
|
HR on Demand - Toronto |
97,200 |
7,500 |
104,700 |
|
J. Edward Clarke & Associates – Peterborough |
47,910 |
10,252 |
58,162 |
|
LSM Consulting –Toronto |
138,510 |
3,240 |
141,750 |
|
Pat O’Connor & Associates - Toronto |
72,000 |
5,000 |
77,000 |
|
RA Young – Sudbury |
26,500 |
3,000 |
29,500 |
|
ROCG Consulting – Bowmanville |
66,475 |
6,455 |
72,930 |
|
Sam Hamilton & Company – London |
174,919 |
Included |
174,919 |
|
Templeman Consulting Group - Belleville |
29,520 |
2,650 |
32,170 |
|
The Employees Choice – Brampton |
32,000 |
3,800 |
35,800 |
|
The Osborne Group – Toronto |
54,000 |
5,626 |
59,626 |
*note – Totals do not include GST
BE IT RESOLVED that the Finance and Corporate Services Committee recommends that the Council of the Corporation of the Township of Lake of Bays accept the bid from RA Young for the provision of professional consulting services for a Human Resource Project including Compensation and Pay Equity; Organizational Review and Succession Plan in the amount of $29,500 plus GST (Human Resource Project) (RA Young) ($29,500 plus GST)
(b) Heritage Committee
(i) BE IT RESOLVED THAT the Heritage Advisory Committee recommend that the Council of the Corporation of the Township of Lake of Bays support the necessary correction work to the Heritage Register to be completed by Celia Finley, Archivist, at a cost of $750.00 (Heritage Register)
(Celia Finley, Activist)
(c) Parks Recreation and Trails Committee
(i) BE IT RESOLVED THAT the Parks, Recreation and Trails Advisory Committee recommend to the Finance and Corporate Services Committee to include the following allocations in the 2009 municipal budget:
· Capital allocation:
o Water Access Point signage $5000
o Black Lake Canoe Route $3000
o Trail Signage $4000
· Operational allocation:
○ General committee work $1000
○ Committee Training $500
(2009 Budget Allocations)
(d) Community Emergency Management Committee
Nil
8. REPORTS AND BY- LAWS
(a) Planning
Nil
(b) Director of Public Works
(i) Reports re: Hours of Work Regulation (2pgs/55KB)
(ii) Reports re: Glenmount Road Section #316051 Roads Need Study (2pgs/62KB)
(c) Chief Building Official
(i) Report re: Building Reports for the month of November 2008. (2pgs/44KB)
(ii) Report re: Building Reports for the month of December 2008. (2pgs/46KB)
(iii) Report re: Contractors, Builders and Homeowners Meeting (1pg/21KB)
(d) Fire Chief
Nil
(e) Clerk
(i) By-law #09-01, being a by-law to authorize the Mayor and Clerk to sign a joint services agreement between the Baysville Curling Club and the Corporation of the Township of Lake of Bays.
(ii) Report re: Intention to Designate Mansell Property (5pgs/300KB)– “Sunset Cabin, Kid Brother and Twin Brother Cabins and Two-seater Log Privy.”
(f) Deputy Clerk
(i) Reports and By-laws re: Original Shore Road Allowance and Original Road Allowance
|
ITEM # |
Ward |
applicant |
Civic Address |
Lot/Conc. |
Bylaw |
|
(2pgs/52KB) |
Franklin |
Shipway |
1441 Port Cunnington Road |
L 20, C 6 |
09-02 |
|
(2pgs/52KB) |
Franklin |
Echo Valley Properties Inc. |
Hwy #60 – Vacant Land |
L 10 & 11, C 12 |
09-03 |
|
(3pgs/123KB) |
McLean |
Donaldson/Deforest |
1 Mallard Lane |
L 13, C 6 |
Preliminary Only |
(ii) By-laws & Reports re: Licence of Occupation
(a) Report re: LOC Monthly Summary Report (up to December 31st, 2008) (3pgs/82KB)
(iii) Other
(a) Report re: Water Test Results for November and December 2008 (2pgs/77KB)
(g) By-law Enforcement
(i) Report re: By-law Activity Report November and December 2008 (2pgs/53KB)
(ii) Report re: By-law 09-04 - Regulating of Animals
By-law 09-11 – Huntsville Animal Shelter Agreement (2pgs/42KB)
By-law #-09-04, being a by-law for the regulating of animals within the Township of Lake of Bays (Regulating of Animals)
By-law #09-11, being a by-law to authorize the Mayor and Clerk to sign an agreement between the Huntsville Animal Shelter and the Corporation of the Township of Lake of Bays (Huntsville Animal Shelter Agreement)
(h) C.A.O./Treasurer
(i) By-law #09-05, being a by-law to appoint a Deputy Treasurer for the Corporation of the Township of Lake of Bays (Deputy Treasurer) (Lynn Andrews)
(iii) By-law #09-06, being a by-law to appoint a Municipal By-law Enforcement Officer for the Corporation of the Township of Lake of Bays (Municipal By-law Enforcement Officer) (Mike Wilmon)
(iii) By-law #09-07, being a by-law to provide for an Interim Tax Levy (Interim Tax Levy)
(iv) By-law #09-08, being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31st, 2009 (Borrowing)
(v) By-law #09-09, being a by-law to authorize the Mayor and Clerk to sign an agreement between Jon Harper of Harper Safety Associates and the Corporation of the Township of Lake of Bays for Occupational Health and Safety Consultation purposes ( Jon Harper) (Occupational Health and Safety Consultation)
(vi) By-law #09-10, being a by-law to authorize the Mayor and Clerk to sign a Memorandum of Understanding between the District Municipality of Muskoka and the Corporation of the Township of Lake of Bays for continued provision of Township Planning Services (Memorandum of Understanding) (Planning Services)
9. CORRESPONDENCE
(i) Linda Keown, President Dwight Winter Carnival Committee
re: Dwight Winter Carnival 2009. (1pg/20KB)
10. MUNICIPAL COUNCILLORS’ REPORTS
(a) Councillor Ross
Re: Review of Dorset Lions Club Bottle Drop Building (1pg/22KB)
(b) Councillor Casey
Re: Muskoka Futures Symposium Maximizing the Long-term Opportunities presented by the G8 Summit (1pg/62KB)
11. MAYOR’S REPORT
12. CLOSED SESSION
(a) A closed session, if deemed necessary, is scheduled to commence at the end of the meeting.
13. BUSINESS ARISING FROM CLOSED SESSION
14. CONFIRMING BY- LAW
(a) By-law #09-12, being a by-law to confirm the proceedings of the meetings of Council held on January 13th, 2009.
15. ADJOURNMENT