Council Meeting Agenda – May 12^th, 2009

The Corporation of the Township of Lake of Bays

A G E N D A

There will be a regularly scheduled meeting of Council held at 1:00 p.m., on May 12^th, 2009 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.

NOTE:  A closed session is scheduled to commence at the end of the meeting

1.         MEETING CALLED TO ORDER

2.       APPROVAL OF AGENDA

3.       DISCLOSURE OF PECUNIARY INTEREST

4.         TENDERS

            (a)       Request for Quotation        

2009-03       Sound System for Council Chambers

            (b)       Request for Proposal

                        2009-04       Roadside Mowing/Brushing

5.         DEPUTATION/DELEGATIONS

(a)       1:15 p.m.        Ian MacKinnon

                                    Association of Ontario Road Supervisors

Re: Operator Supervisory Course Certificates

·        Level 1 – Health and Safety

·        Level 1 – CVOR

·        Level 2 – Motor Grader; and

·        Level 2 – Tractor Loader Backhoe

(b)       1:30 p.m.        Scott MacKinnon

                                    Ontario Recreation Facilities Association Inc.

Re: Registered Recreation Facilities Supervisor, Professional Designation Program        

(c)        1:45 p.m.        Tom Marshall, Account Manager

(Strategic Energy Programs Green Energy)

                                    Re: Direct Energy Award Presentation

6.         MINUTES

          (a)       To Be Adopted

(i)                 Council Meeting Minutes – April 14^th, 2009. (14pgs/472KB)

(ii)              Special Finance and Corporate Services Committee Meeting Minutes – April 4^th, 2009. (12pgs/135KB)

(iii)             Finance and Corporate Services Committee Meeting Minutes – April 14^th, 2009. (16pgs/174KB)

(b)       To Be Received

(i)                 Community Emergency Management Program Committee Meeting Minutes – January 12^th, 2009 (6pgs/123KB)

(ii)               Heritage Advisory Committee Meeting Minutes – March 24^th, 2009 (6pgs/270KB)

(iii)             Lake of Bays Library Board Meeting Minutes – March 24^th, 2009 (2pgs/92KB)

(iv)              Parks, Recreation and Trails Committee Meeting Minutes – March 25^th, 2009 (6pgs/362KB)

7.       COMMITTEE RESOLUTIONS FOR CONSIDERATION

(a)                Finance and Corporate Services Committee

(i)                 BE IT RESOLVED THAT the Finance & Corporate Services Committee recommends that the Council of the Corporation of the Township of Lake of Bays is hereby willing to negotiate a fair agreement with the District regarding the purchase or lease of land from the township and that the township of Lake of Bays is willing to support in principle the Muskoka Archive Facility project pending budget discussions at the District.  (Muskoka Archive Facility)

(ii)               BE IT RESOLVED THAT the Finance & Corporate Services Committee recommends to the Council of the Corporation of the Township of Lake of Bays that the projects listed and attached in Appendix “A” be approved for submission to the Honourable Minister Tony Clement, MP for Muskoka-Parry Sound as projects that will support and enhance the G8 Summit and serve to promote tourism development in Muskoka.

1) Peninsula Lake Com. Hall , etc.             

2)Dwight Community Master Plan              

3)Bark Ecologic Project                                          

4)Baysville Library Landscape & Parking             

5)Heritage/Historical Photos                                  

6)Baysville Community Streetscape                    

7)Baysville Bandshell & Public Washrooms             

8)Dorset Creative Playground                                

9)Dorset Heritage Project                                       

10)Sand/Salt Dome

11)Grassmere Dock

12)Lake of Bays Office Expansion

13)Norway Point Dock & Park

14)Enhancement of Municipal Office Lands

15)Rehabilitation of Old Hwy #117

16)Storage & Improvements to Dwight Community Centre

                                    (2010 G8 Summit Community Projects)

(iii)       BE IT RESOLVED THAT the Finance & Corporate Services Committee recommends that the Council of the Corporation of the Township of Lake of Bays approve three applications submitted regarding the allocation of funds from the Mayor’s Golf Tournament.

·        Lake of Bays Skating Club $2500

·        Dwight Archery Tournament $500

·        Baysville After School Program $10,000

                                    (Allocation of Mayor’s Golf Tournament Funds)

(iv)      BE IT RESOLVED THAT the Finance & Corporate Services Committee recommend that the Council of the Corporation of the Township of Lake of Bays to voluntarily participate in a preparedness program of consequence management for the G8 Summit provided that there will be no substantial costs to the municipality. (Preparedness Program of Consequence Management – G8 Summit)

(b)               Heritage Committee

(i)        BE IT RESOLVED THAT the Heritage Advisory Committee of the Corporation of the Township of Lake of Bays recommends that Council accept the appointment of Rebecca Krawczyk to the Heritage Advisory Committee.  (Heritage Advisory Committee Member)

(c)                Parks Recreation and Trails Committee

Nil

(d)               Community Emergency Management Committee

                        Nil

8.         REPORTS AND BY- LAWS

(a)       Planning

(i)                 By-laws

Nil

(ii)        Council Variations to Development Permit By-Law 04-180

                                    Nil

(iii)       Other

                        Nil

(b)       Director of Public Works

(i)         Report re: Put-in-Bay Road (3pgs/77KB)

(ii)       By-law #09-59, being a by-law to authorize the Mayor and Clerk to sign an agreement between Emergency Management Ontario and the Corporation of the Township of Lake of Bays with respect to a Joint Emergency Preparedness Program (JEPP)

            (c)      Chief Building Official

(i)         Report re: Building Reports for the month of April 2009. (2pgs/40KB)

            (d)      Fire Chief

                        Nil

 (e)      Clerk

(i)         By-law #09-60, being a by-law to delegate routine Council powers and duties to staff (Live in existing residence)

 (f)      Deputy Clerk

(i)                 Reports and By-laws re:  Original Shore Road Allowance and Original Road Allowance

(ii)        By-laws & Reports re:  Licence of Occupation

            (a)       Report re:  Ministry of Agriculture, Food and Rural Affairs Economic Development Services Initiatives. (20pgs/1.15MB)

(b)       Report re: LOC Monthly Summary Report (1pg/22KB)

(iii)       Other

                                    (a)       Water Test Results for April 2009 (1pg/40KB)

(b)       By-law 09-58, being a by-law to acquire Part of Lot 15, Concession 12, geographic Township of Mclean, Township of Lake of Bays, District Municipality of Muskoka, designated as Part 1 on Plan 35R-22026, from Tony Cesta, to widen Grand Boulevard, and to establish same as part of the municipal highway system (1019 Grand Boulevard) (Cesta)

(g)      By-law Enforcement

(i)         Report re:  By-law Activity Report March and April 2009 (2pgs/54KB)

(h)      C.A.O./Treasurer

                        Nil

9.         CORRESPONDENCE

(i)         Marie Poirier Planning & Associates Inc. re: Glenmount Road Section #316051 Roads Need Study and Williamson – 1147-1 Glenmount Road (3pgs/81KB)

10.       MUNICIPAL COUNCILLORS’ REPORTS

11.       MAYOR’S REPORT

12.       UNFINISHED BUSINESS

(a)               By-law #09-26, being a by-law to establish committees and appoint Council representation to various committees within the Township of Lake of Bays

13.       CLOSED SESSION

(a)       A closed session is scheduled to commence at the end of the meeting.

14.     BUSINESS ARISING FROM CLOSED SESSION

15.       CONFIRMING BY- LAW

(a)               By-law #09-61, being a by-law to confirm the proceedings of the meetings of Council held on May 12^th, 2009.

16.       ADJOURNMENT