Council Meeting Agenda – October 13th, 2009
The Corporation of the Township of Lake of Bays
A G E N D A
NOTE: A closed session, if deemed necessary, is scheduled to commence at the end of the meeting
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST
4. TENDERS
(a) 2009-20 Replacement of Rooftop HVAC Unit
Lake of Bays Community Centre (Baysville)
5. DEPUTATION/DELEGATIONS
Nil
6. MINUTES
(a) To Be Adopted
(i) Council Meeting Minutes – September 8th, 2009. (14pgs/490KB)
(ii) Finance and Corporate Services Committee Meeting Minutes – August 11th, 2009. (6pgs/123KB)
(b) To Be Received
(i) Parks, Recreation and Trails Advisory Committee Meeting Minutes – July 8th, 2009. (7pgs/143KB)
(ii) Community Emergency Management Program Committee Meeting Minutes – June 29th, 2009. (7pgs/143KB)
(iii) Lake of Bays Fire Department Fire Advisory Committee Meeting Minutes – September 8th, 2009. (5pgs/114KB)
7. COMMITTEE RESOLUTIONS FOR CONSIDERATION
(a) Finance and Corporate Services Committee
(i) BE IT RESOLVED THAT the Finance and Corporate Services Committee recommends to Council the approval of Policy HR-3.1 Recruitment and Selection. Furthermore, that Policy HR-3.1 “Vacancies in Municipal Staff” be rescinded
(ii) BE IT RESOLVED THAT the Finance and Corporate Services Committee recommends to Council the approval of Policy HR-3.16 Job Evaluation. Furthermore, that Policy HR-2.2 “Terms of Employment Exception” policy be rescinded.
(iii) BE IT RESOLVED THAT the Finance and Corporate Services Committee recommends to Council the approval of Policy HR-3.17 “Revised Pay Equity Plan” to reflect a Job Rate of P90.
(iv) BE IT RESOLVED THAT the Finance and Corporate Services Committee hereby recommends that the Council of the Corporation of the Township of Lake of Bays adopt the Community-Based Strategic Plan.
(b) Heritage Committee
Nil
(c) Parks Recreation and Trails Committee
(i) WHEREAS the Dorset Park Committee wishes to develop a concept with respect to proposed improvements to the existing skating rink located on Concession A, Lot 30, Ridout Ward, in the Township of Lake of Bays and requires testing of the soil;
AND WHEREAS pursuant to Table “B” of the Shared Services Agreement with the Township of Algonquin Highlands, any expenditure towards the capital improvements of these facilities must receive approval from both the Township of Lake of Bays and the Township of Algonquin Highlands;
NOW THEREFORE BE IT RESOLVED THAT the Parks, Recreation and Trails Advisory Committee of the Township of Lake of Bays hereby recommends that Council support the capital expenditure to be allocated from the Dorset Rink Reserve account for the cost of the required soil testing.
(ii) WHEREAS volunteer involvement is vital in strengthening our communities. It fosters civic responsibility, participation and interaction. It promotes change and development by identifying and responding to community needs.
BE IT RESOLVED THAT the Parks, Recreation and Trails Advisory Committee of the Township of Lake of Bays recommends to Council that the attached Volunteer Appreciation Policy be implemented as a means of recognizing our dedicated community volunteers and organizations for their outstanding contributions within the municipality on an annual basis.
(iii) WHEREAS the Parks, Recreation & Trails Advisory Committee receives the staff report “Application for Request of Municipally owned Land/Buildings (Friends of the Dwight Library – The Community Book Nook)”, dated September 23rd, 2009 for use of lands adjacent to the Dwight Library.
AND WHEREAS the Community Book Nook project will require no municipal funding and will promote cultural and literacy appreciation in the community of Dwight.
BE IT RESOLVED THAT the Parks, Recreation and Trails Advisory Committee of the Township of Lake of Bays hereby recommends to Council that the request for use of municipally owned lands adjacent to the Dwight Library for the development of the Community Book Nook project be approved.
(iv) Be it resolved that the Parks, Recreation and Trails Advisory Committee of the Township of Lake of Bays recommends to Council that the attached draft water access point signage policy be implemented for all public waterfront access within the municipality.
(d) Community Emergency Management Committee
Nil
8. REPORTS AND BY- LAWS
(a) Planning
(i) By-laws
Nil
(ii) Council Variations to Development Permit By-Law 04-180
Nil
(ii) Other
(a) Report re: Building and Planning Services for the Baysville Area (2pgs/59KB)
(b) Report re: Township of Lake of Bays Community-Based Strategic Plan (5pgs/155KB)
(c) By-law #09-125, being a by-law to adopt the Community-Based Strategic Plan for the Corporation of the Township of Lake of Bays.
(b) Director of Public Works
(i) Reports re: Unassumed Road Improvement Agreement (Mirek Pizon) (1pg/36KB)
(ii) By-law #09-123, being a by-law to authorize the Mayor and Clerk to sign an unassumed road improvement agreement between Mirek Pizon and the Corporation of the Township of Lake of Bays.
(iii) Report re: Bellwood Acres Road (2pgs/85KB)
(c) Chief Building Official
Nil
(d) Fire Chief
Nil
(e) Clerk
(i) By-law #09-127, being a by-law to adopt job descriptions and salary grid for full-time non-unionized employees of the Township of Lake of Bays.
(f) Deputy Clerk
(i) Reports and By-laws re: Original Shore Road Allowance and Original Road Allowance
(a) Report re: Dickie Lake Road – Title Rectification (Posten) (3pgs/118KB)
(b) By-law #09-120, being a by-law to establish Part of Lots 11 & 12, Concession 7, Geographic Township of McLean, now in the Township of Lake of Bays, District Municipality of Muskoka, designated as Parts 1, 2 and 3 on Plan 35R-17375 as part of the Municipal Highway System and to name the Highway Dickie Lake Road
(ii) By-laws & Reports re: Licence of Occupation
(a) Report re: Licence of Occupation Monthly Summary Report for September, 2009. (1pg/15KB)
(iii) Other
(a) By-law #09-119, being a by-law to designate the property located in Part 3 of RP 35R13475 on Raynor Island on Lake of Bays, Township of Franklin, now in the Township of Lake of Bays; District Municipality of Muskoka and known municipally as 4 Raynor Island, Lake of Bays and being Property Roll No. 4427 010-013-10902-0000, under Part IV of the Ontario Heritage Act. (Heritage Designation)(Theobald)(4 Raynor Island)
(b) Report re: Summary of Water Test Results – August, 2009. (1pg/35KB)
(c) Report re: Summary Report of Delegation of Powers for September, 2009. (1pg/49KB)
(g) By-law Enforcement
(i) Report re: By-law Activity Report August to September, 2009 (3pgs/75KB)
(h) C.A.O./Treasurer
(i) Report re: Proposed Norway Point Park Improvements (5pgs/153KB)
(ii) By-law #09-121, being a by-law to authorize the Mayor and Clerk to sign a Shared Services Agreement between the Township of Algonquin Highlands and the Corporation of the Township of Lake of Bays. (Shared Services Agreement)
(iii) By-law #09-122, being a by-law to authorize the Mayor and Clerk to sign a G8 Summit Project Contribution Agreement between the Ministry of Transport, Infrastructure and Communities and the Corporation of the Township of Lake of Bays. (Baysville Bandstand/Washrooms)
(iv) By-law #09-124, being a by-law to authorize the Mayor and Clerk to sign an agreement between the Royal Bank of Canada and the Corporation of the Township of Lake of Bays for the financing of a 2009 ¾ Ton 4x4 Truck (Public Works Department)
(v) By-law #09-126, being a by-law to authorize the Mayor and Clerk to sign an agreement between Jon Harper of Harper Safety Associates and the Corporation of the Township of Lake of Bays. (Health & Safety Consultant Agreement)
9. CORRESPONDENCE
(i) Peter and Lonnie Rumney, Port Cunnington Marina, re: Norway Point Parking and Docking. (1pg/50KB)
(ii) Herb Hickling, President, Paint Lake Ratepayer’s Association, re: A.T.V.’s on Municipal Roads within Lake of Bays Township. (2pgs/73KB)
(iii) Dr. Danusia Gzik and Dr. Marion Baechler, re: Withdrawing Commitment to open a Community Clinic in Lake of Bays. (3pgs/111KB)
(iv) Dan Thompson, President, Canadian Tire Jumpstart Charities, re: Thank you for Charitable Donation. (1pg/34KB)
10. MUNICIPAL COUNCILLORS’ REPORTS
(a) Councillor Boivin
Councillor Boivin reported on the following:
Absent
· From November 5th to 20th, 2009.
Andrew Daniels Fish Stewardship Committee
· 83 sites at 64 lakes were monitored this summer with no substantive problems recorded.
Request for Staff Report
· Comparison of Planning statistics - 2008 to 2009
(b) Councillor Burgess
Nil
(c)
Councillor Cote
Nil
(d) Councillor Tapley
Councillor Tapley reported on the following:
CIBC Run for the Cure
· Over 200 participants and raised an astonishing $47,500 for research against breast cancer.
· The Northern Lights Steel Pan Orchestra provided entertainment.
· Congratulations to the organizers and the participants – well done!
· Dwight event is one of the smallest centres to host a Run and raises a disproportionately large amount of money.
(e) Councillor Ross
Nil
(f) Councillor Casey
Councillor Casey reported on the following:
District of Muskoka Council
· On September 14th, 2009, approved concept of a Wellness Centre for inclusion in the Affordable Seniors Housing beside the Pines Long Term Care facility, if funding from senior levels of government becomes available.
· On September 17th, 2009, Planning and Economic Development Committee approved a Forest Health education program and the final Economic Development Strategy for the District. Both items will be brought forward for approval at the October 5th District Council meeting.
Attended
· Ground breaking ceremony for the Lake of Bays Brewery on September 16th, 2009.
· 1st Annual Muskoka Magazines Awards dinner and ceremony. Awards were announced for outstanding leadership in 8 different categories. Have been asked to be on the judging panel. A number of Lake of Bays residents were nominated for various categories.
· Community Support Committee (Pines Long Term Care) Fundraising Dinner – held at the Muskoka Nautical Museum (Grace & Speed). Excellent dinner and the funds raised will provide opportunities to enhance the facilities at The Pines.
· Launch of new monthly magazine “What’s Up Huntsville/Lake of Bays” on September 28th, 2009. Magazine will highlight activities in Huntsville and Lake of Bays and will provide an excellent vehicle for the township to promote projects and events within our municipality. A Lake of Bays article will be included in the first issue.
Muskoka Watershed Council
· Met on September 18th, 2009 at the Township of Sequin.
· Interesting discussion with their Mayor about recent environmental initiatives and had a tour of their waterfront park.
· Township of Sequin has an agreement with MTO to terminate road sign contracts as they come up for renewal.
G8 Community Projects in Baysville
· Riverfront project is proceeding smoothly and the tender process for the Band Stand and public washrooms is on track.
· Baysville Community Group has been meeting diligently to develop Request for Quotations for the various project components.
· Baysville Horticultural Society has been working closely with township staff to prepare the memorial case and heritage plaque components for quotation.
· Both groups are grateful for the assistance and guidance of staff as they proceed through the appropriate process of implementing these projects.
Haliburton Highland Walking Trails (HHWT)
· October 1st, 2009 received an informal tour, along with HHWT Board Member Kelly Stronks, of camping sites in Ridout ward from Mark Coleman.
· Camping in this area is likely to increase due to the improvements in management of the camping opportunities in the HHWT area.
· Received an update as to the many benefits that have resulted in the former Frost Centre area as a result of the HHWT’s presence.
2010 Ontario Winter Games – Lake of Bays Local Organizing Committee
· Held second meeting on October 2nd, 2009 with Mike Malone, General Manager.
· Planning is proceeding well.
· Current push for all committee members is volunteer recruitment – volunteers are encouraged to register as soon as possible on the website at: www.2010ontariowintergames.ca
· Will be a great event for all of Muskoka!
11. MAYOR’S REPORT
12. UNFINISHED BUSINESS
13. CLOSED SESSION
(a) A closed session, if deemed necessary, is scheduled to commence at the end of the meeting.
14. BUSINESS ARISING FROM CLOSED SESSION
15. CONFIRMING BY- LAW
(a) By-law #09-128, being a by-law to confirm the proceedings of the meeting of Council held on October 13th, 2009.
16. ADJOURNMENT