Council Meeting Agenda – January 26th, 2010
The Corporation of the Township of Lake of Bays
A G E N D A
NOTE: A closed session, if deemed necessary, is scheduled to commence at the end of the meeting
1. MEETING CALLED TO ORDER
2. APPROVAL OF AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST
4. TENDERS
(i) 2009-BCG(iv) Request for Quotations
(Baysville Community Group – G8 Funding)
Re: Street Trees
(ii) 2009-BCG(v) Request for Quotations
(Baysville Community Group – G8 Funding)
Re: Solar Lighting
(iii) 2009-BCG(vi) Request for Quotations
(Baysville Community Group – G8 Funding)
Re: Street Sign Installation
(iv) 2009-BCG(vii) Request for Quotations
(Baysville Community Group – G8 Funding)
Re: Murals
(v) 2009-BCG(viii) Request for Quotations
(Baysville Community Group – G8 Funding)
Re: Signage
5. DEPUTATION/DELEGATIONS
(a) 1:10 p.m. Carrie Sykes
Association of Municipal Clerks & Treasurers of Ontario
Re: Employment Law and Human Resources for Municipalities Certificate
(b) 1:15 p.m.-2:00 p.m. Herb Hickling
Re: Community-Based Strategic Plan
(Please note: as per the request of the presenter packages will be handed out at the meeting)
6. MINUTES
(a) To Be Adopted
(i) Council Meeting Minutes – December 8th, 2009
(Unfinished Business)
(ii) Finance and Corporate Services Committee Meeting Minutes – November 10th, 2009 (9pgs/434KB)
(iii) Finance and Corporate Services Committee Meeting Minutes – December 8th, 2009
(Unfinished Business)
(b) To Be Received
(i) Heritage Advisory Committee Meeting Minutes – October 27th, 2009 (7pgs/398KB)
(ii) Parks, Recreation and Trails Committee Meeting Minutes – November 25th, 2009 (5pgs/250KB)
(iii) Community Emergency Management Program Meeting Minutes – November 23rd, 2009. (5pgs/250KB)
7. COMMITTEE RESOLUTIONS FOR CONSIDERATION
(a) Finance and Corporate Services Committee
i) BE IT RESOLVED THAT the Finance and Corporate Services Committee receives and recommends to the Council of the Corporation of the Township of Lake of Bays the “2008 Consolidated Financial Statement; 2008 Financial Statements of Library Board and 2008 Financial Statements of Trust Funds” prepared by the Township auditor, KPMG Chartered Accountants.
ii) BE IT RESOLVED THAT the Finance and Corporate Services Committee receives and recommends to the Council of the Corporation of the Township of Lake of Bays the “Consolidated Statement of Financial Activities, year ended December 31st, 2008.”
iii) BE IT RESOLVED THAT the Finance and Corporate Services Committee recommends to the Council of the Corporation of the Township of Lake of Bays the amended changes to Building Service user fees.
By-law #10-11, being a by-law to amend By-law 08-148, to establish fees and charges on persons for payment of municipal services, activities and use of municipal property. (Schedule D – Building Department)
iv) BE IT RESOLVED THAT the Finance and Corporate Services Committee recommends to the Council of the Corporation of the Township of Lake of Bays that the position of Community Coordinator be discussed in the 2010 budget.
(b) Heritage Committee
Nil
(c) Parks Recreation and Trails Committee
i) BE IT RESOLVED THAT the Parks, Recreation and Trails Advisory Committee recommends that the Council of the Corporation of the Township of Lake of Bays support the request from the Dorset Park Committee for a request for quotation to be issued by the Township of Lake of Bays and Township of Algonquin Highlands for engineered drawings for the construction of a new surface for the Dorset Rink.
(d) Community Emergency Management Committee
i) BE IT RESOLVED THAT the Community Emergency Management Committee recommends to the Council of the Corporation of the Township of Lake of Bays the approval of Appendix “V” – Public Awareness and Education plan (4pgs/173KB), as amended, of the Township of Lake of Bays Emergency Response Plan for submission to the Emergency Measures Ontario Community Officer for his approval.
ii) BE IT RESOLVED THAT the Community Emergency Management Committee recommends to the Council of the Corporation of the Township of Lake of Bays the approval of Appendix “I” – Critical Infrastructure of the Township of Lake of Bays Emergency Response Plan for submission to the Emergency Measures Ontario Community Officer for his approval. (Document not attached due to matters of confidentiality)
iii) BE IT RESOLVED THAT the Community Emergency Management Committee recommends to the Council of the Corporation of the Township of Lake of Bays the 2010 review of the Township of Lake of Bays Community Emergency Management Program (3pgs/86KB) for submission to the Emergency Measures Ontario Community Officer for his approval.
iv) BE IT RESOLVED THAT the Community Emergency Management Committee recommends to the Council of the Corporation of the Township of Lake of Bays the approval of Appendix “L” – Hazard Identification Risk Assessment for 2010 of the Township of Lake of Bays Emergency Response Plan for submission to the Emergency Measures Ontario Community Officer for his approval. (Document not attached due to matters of confidentiality)
8. REPORTS AND BY- LAWS
(a) Planning
(i) Report re: Township of Lake of Bays Community-Based Strategic Plan (3pgs/110KB)
(b) Director of Public Works
Nil
(c) Chief Building Official & By-law Enforcement
(i) Report re: Contractors, Builders and Homeowners Meeting (1pg/22KB)
(ii) Report re: Norway Point Task Force (2pgs/50KB)
(iii) Report re: Building Reports for the Month of December, 2009. (2pgs/45KB)
(iv) Report re: Sign Application (Exemption Request) (4pgs/85KB)
(Spring Lake Resort & Restaurant)
(v) Report re: By-law Activity Report December 2009 (2pgs/51KB)
(d) Fire Chief
Nil
(e) Clerk
(i) By-law #10-09, being a by-law to authorize the Mayor and Clerk to sign a rental agreement between Dominion Voting Systems Corporation and the Corporation of the Township of Lake of Bays respecting election software and equipment (optical scanning vote tabulators) for the 2010 municipal election.
(ii) By-law #10-10 , being a by-law to authorize the Mayor and Clerk to sign a memorandum of understanding between Datafix and the Corporation of the Township of lake of bays respecting Municipal Voterview (MVV) for services concerning 2010 vote by mail service.
(iii) Report re: Delivery of Agenda Packages (5pgs/160KB)
(f) Deputy Clerk
(i) Reports and By-laws re: Original Shore Road Allowance and Original Road Allowance
|
ITEM # |
Ward |
applicant |
Civic Address |
Lot/Conc. |
Bylaw |
|
(3pgs/108KB) |
Franklin |
Gowland |
1011 Marina Rd |
L 22, C 10 |
N/A |
(ii) By-laws & Reports re: Licence of Occupation
(a) Report re: LOC Monthly Summary Report (up to December 31st, 2009) (1pg/20KB)
(iii) Other
(a) Report re: Summary of Water Test Results for December, 2009 (1pg/37KB)
(b) Report re: Summary of Delegation of Powers for December, 2009 (2pgs/82KB)
(g) C.A.O./Treasurer
(i) By-law #10-05, being a by-law to provide for an interim tax levy.
(ii) By-law # 10-06, being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31st, 2010.
(iii) By-law #10-07, being a by-law to appoint auditors for the Township of Lake of Bays.
(iv) Report re: Public Sector Accounting Board Compliance (PSAB) (1pg/43KB)
9. CORRESPONDENCE
(i) Matthew Weidinger, re: Permission to use Norway Point as Resting/Fueling Area in attempt to break World Record (1pg/28KB)
10. MUNICIPAL COUNCILLORS’ REPORTS
(a) Councillor Boivin
Councillor Boivin reported on the following:
Muskoka Watershed Council
· Will be producing the Watershed Report Card in 2010
District Municipality of Muskoka
· 2009 Lake System Health Monitoring Program Report is available on website at www.muskoka.com .
· Employment opportunity available for the position of Economic Development Officer for Muskoka.
Huntsville/Lake of Bays Strategic Marketing Committee
· Has tentative events planned for each month and are looking for ideas for April.
(b) Councillor Burgess
Councillor Burgess reported on the following:
Attended
§ Councillor Boivin’s January 20th District Advisory Committee meeting along with several members of my Sinclair Advisory Committee.
§ Lake of Bays Association’s Winter Board meeting on January 16th in Baysville.
§ Will be attending AMO seminar and workshop “Council Challenges 2010” in Orillia on Friday, January 22nd.
(c) Councillor Cote
(d) Councillor Casey
Councillor Casey reported on the following:
2010 Ontario Winter Games (March 4th to 7th)
· Accommodation throughout Muskoka is filling up fast.
· Spectators and athletes’ families are still looking for accommodations.
· Resorts and lodges can register as a sponsor/advertiser for a nominal rate and be included on the official website.
· Volunteer assignment has begun and training will be conducted throughout February.
· All volunteers must attend one training session.
Muskoka Heritage Foundation
· Received a grant for a broad based stewardship program and is seeking volunteers to become Master Stewards.
Huntsville/Lake of Bays Chamber of Commerce
· AGM is scheduled for February 16th, 2010 at 5:30 p.m. at Hidden Valley Ski Club.
· New by-laws will be voted on that will reduce the number of board of directors from a maximum of 20 to 10.
· All directors elected will be expected to be fully engaged as there will no longer be committees.
Baysville Community Group G8 Project
· Confirmation letters to successful and unsuccessful bidders have been sent, with the exception of the quotations being approved on January 26th.
· All projects are proceeding and will be completed by mid May and invoiced to the township by mid March.
YWCA Muskoka
§ Power of Being a Girl Conference will be held at Spruce Glen School in Huntsville on January 30th, 2010.
§ Is a full day event for girls aged 9 to 14.
§ For more information contact youth@ywcamuskoka.ca
Tax Clinics
· Upon request, the District Municipality of Muskoka Community Services will be holding tax clinics in Dorset, Dwight and Baysville to assist those who need help completing their income tax returns.
· Clinics will be run by qualified volunteers and will be held in the library of each community.
· Watch for further details.
Senior Skating at Baysville Arena
· Held every Thursday from 2:00 p.m. to 3:00 p.m.
· New skaters are always welcome!
(e) Councillor Ross
(f) Councillor Tapley
11. MAYOR’S REPORT
12. CLOSED SESSION
(a) A closed session, if deemed necessary, is scheduled to commence at the end of the meeting.
13. BUSINESS ARISING FROM CLOSED SESSION
14. CONFIRMING BY- LAW
(a) By-law #10-12, being a by-law to confirm the proceedings of the meetings of Council held on January 26th, 2010.
15. ADJOURNMENT