Council Meeting Agenda – March 23^rd, 2010

The Corporation of the Township of Lake of Bays

A G E N D A

There will be a regularly scheduled meeting of Council held at 1:00 p.m., on March 23^rd, 2010 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.

NOTE:  A closed session, if deemed necessary, is scheduled to commence at the end of the meeting

1.         MEETING CALLED TO ORDER

2.       APPROVAL OF AGENDA

3.       DISCLOSURE OF PECUNIARY INTEREST

4.         TENDERS

            (a)       2010-01         Request for Quotations

                                                Hired Equipment Rental for Culvert Installation/Reset

                                                (Backhoe or equivalent and Truck)(Four year term)

            (b)       2010-02         Request for Quotations

                                                Hired Equipment Rental for Roadside Mowing                                                                 /Brushing (Four year term)

            (c)        2010-03         Request for Quotations – Withdrawn as per Dept.

                                                For the Hired Equipment Rental for Winter Sand                                                  Sweeping and Removal (Four year contract)

            (d)       2010-04         Request for Quotations – Withdrawn as per Dept.

                                                Supply and Application of Liquid Calcium Chloride

                                                (Four year term)

            (e)       2010-05         Request for Quotations

                                                Supply of Screened Winter Sand/Aggregates

                                                (5/8 crushed granite)(Four year term)

5.         DEPUTATION/DELEGATIONS

            Nil

6.         MINUTES

          (a)       To Be Adopted

(i)                 Council Meeting Minutes – February 23^rd, 2010.  (14pgs/570KB)

(ii)        Finance and Corporate Services Committee Meeting Minutes – December 8^th, 2009.  (8pgs/209KB)

(iii)       Finance and Corporate Services Committee Meeting Minutes – January 12^th, 2010.  (11pgs/305KB)

(iv)       Finance and Corporate Services Committee Meeting Minutes – February 9^th, 2010.  (11pgs/296KB)

(b)       To Be Received

(i)         Heritage Advisory Committee Meeting Minutes – January 19^th, 2010.  (5pgs/200KB)

(ii)        Heritage Advisory Committee Meeting Minutes – February 16^th, 2010.  (6pgs/251KB)

(iii)       Norway Point Advisory Committee Meeting Minutes – February 5^th, 2010.  (14pgs/636KB)

7.       COMMITTEE RESOLUTIONS FOR CONSIDERATION

(a)                Finance and Corporate Services Committee

i)          BE IT RESOLVED THAT the Finance and Corporate Services Committee recommends that the Council of the Corporation of the Township of Lake of Bays direct staff to obtain a five (5) year membership with Metasoft Systems Inc.

ii)         BE IT RESOLVED THAT the Finance and Corporate Services Committee recommend that the Council of the Corporation of the Township of Lake of Bays adopt the “Draft Tangible Capital Asset Policy” to meet the requirements of the Public Sector Accounting Board.  (16pgs/656KB)

iii)        BE IT RESOLVED THAT the Finance and Corporate Services Committee recommend that the Council of the Corporation of the Township of Lake of Bays direct staff to submit the applications to Hydro One Networks/Ontario Power Authority (O.P.A.) for the retrofit to applicable municipal facilities.

iv)        BE IT RESOLVED THAT the Finance and Corporate Services Committee recommend that the Council of the Corporation of the Township of Lake of Bays seek debt financing of $500,000 (maximum) for the gravel replacement program over a ten-year term.

            AND FURTHER that the Finance and Corporate Services Committee defer a decision on seeking debt financing for the office expansion project.

v)         BE IT RESOLVED THAT the Finance and Corporate Services Committee recommend to the Council of the Corporation of the Township of Lake of Bays that the attached job description for the Community Coordinator position be approved.  (4pgs/208KB)

(b)               Heritage Committee

(c)                Parks Recreation and Trails Committee

(d)               Community Emergency Management Committee

(e)                Norway Point Advisory Committee

(i)        BE IT RESOLVED THAT the Norway Point Advisory Committee receives the staff report “Draft Terms of Reference for Norway Point”, dated March 12^th, 2010;  (3pgs/68KB)

            AND FURTHER that the amended Terms of Reference be forwarded to Council for approval.

8.         REPORTS AND BY- LAWS

(a)       Planning

            Nil 

(b)       Director of Public Works & Facilities

(i)        By-law #10-29, being a by-law for the Mayor and Clerk to sign an agreement for a contribution towards the reimbursement of incremental, extraordinary, justifiable and reasonable security related costs incurred in support of the G8 Summit to be held on June 25^th and 26^th, 2010 with the Ministry of Public Safety and Emergency Preparedness. 

            (c)      Chief Building Official & By-law Enforcement

                   (i)         Report re:  Building Reports for the Month of February, 2010.  (2pgs/39KB)

                        (ii)        Report re:  By-law Activity Report for January & February, 2010.  (3pgs/63KB)

                        (iii)       Report re:  Sign Application (Exemption Requested) Muskoka Gateway Sign.  (3pgs/142KB)

            (d)      Fire Chief

                        Nil

 (e)      Clerk

            (i)         Report re:  Compliance Audit Committee – Municipal Elections Act.  (7pgs/235KB)

 (f)      Deputy Clerk

(i)                 Reports and By-laws re:  Original Shore Road Allowance and Original Road Allowance

(ii)        By-laws & Reports re:  Licence of Occupation

(a)       Report re:  LOC Monthly Summary Report (up to February 28^th, 2010)  (1pg/15KB)

(iii)       Other

(a)               Report re: Summary of Water Test Results for February, 2010.  (1pg/31KB)

(b)               Report re:  Summary of Delegation of Powers for February and March, 2010.  (2pgs/78KB)

(g)      C.A.O./Treasurer

(i)         Report re:  Request for Refund of Property Taxes  (2pgs/63KB)

            (Con 3, Pt Lot 4)(Franklin)(4427-010-013-07600)          

(ii)        Report re:  Development Charges By-law Review  (2pgs/54KB)

            By-law #10-31, being a by-law respecting Development Charges for the Township of Lake of Bays.

            Click here to view:  Development Charges Background Study.  (104pgs/2,386KB)

9.         CORRESPONDENCE

(a)       Warren (Smokey) Thomas, President, Ontario Public Service Employees Union (OPSEU), re:  Service quality issues at the Municipal Property Assessment Corporation.  (4pgs/138KB)

10.       MUNICIPAL COUNCILLORS’ REPORTS

(a)               Councillor Boivin

Councillor Boivin reported on the following:

Miscellaneous

·        Fire Department has set up emergency centres outside of the restricted G8 zone.  This will result in a better response time than we have now for fire and emergencies.  Crews will be assisting from Windsor and elsewhere.

·        The Muskoka Watershed Report Card will become public prior to the G8 and hopefully it will stimulate interest.

·        The overhaul of the Franklin landfill site is complete.  Check out the building that lets you take an item or leave an item.

District Municipality of Muskoka

·        2010 District Budget (Public Meeting) on April 9^th, 2010 at 9:00 a.m. in District Council Chambers.

            (b)       Councillor Burgess

Councillor Burgess reported on the following:

Attended

·        March 1^st, 2010 - Sinclair Advisory Committee. A resolution was passed supporting Oxbow Cottagers Association’s request for Council to continue with pilot project grant for winter maintenance of West Oxbow Lake Road and to include it in the 2010 township budget.

·        March 3^rd, 2010 - First meeting of the Dorset Area Community Plan Committee.

·        Reminder of the Core Broadband Public Meeting on March 23^rd, 2010 at 5:00 p.m. at the Township of Lake of Bays office.  I have received a number of emails in support of this initiative for the Walker Lake area.

Community-Based Strategic Plan Liaison Report

·        Brian Simpson, Chair, Strategic Initiative Committee for Developing Action Plans to Protect, Preserve and Promote our Healthy, Natural Environment – submitted minutes of committee’s March 5^th meeting and a progress report.  The committee has been very active and has been working on several initiatives.  A copy of this report has been forwarded to all members of Council for information purposes.

·        Peter Grikes, Chair, Strategic Initiative to Develop a Sustainable Local Economy met with his group on February 9^th.  One of the outcomes of this meeting was to participate in some joint projects with Mr. Simpson’s group that might have strong environmental appeal.  Those suggestions are currently under consideration and review.

·        Herb Hickling, Chair, Strategic Initiative to Develop Communication presented a report to Council on January 26^th.  A number of excellent recommendations were included in the report, some of which were carried forward for budget consideration.

            (c)        Councillor Cote

(d)        Councillor Casey

(e)       Councillor Ross

(f)         Councillor Tapley

11.       MAYOR’S REPORT

12.       CLOSED SESSION

(a)       A closed session, if deemed necessary, is scheduled to commence at the end of the meeting.

13.     BUSINESS ARISING FROM CLOSED SESSION

14.       CONFIRMING BY- LAW

(a)               By-law #10-32, being a by-law to confirm the proceedings of the meetings of Council held on March 23^rd, 2010.

15.       ADJOURNMENT