Council Meeting Agenda – May 25^th, 2010

The Corporation of the Township of Lake of Bays

A G E N D A

There will be a regularly scheduled meeting of Council held at 1:00 p.m., on May 25^th, 2010 in the Council Chambers of the Township of Lake of Bays Municipal Offices, Dwight, Ontario.

NOTE:  A closed session is scheduled to commence at the beginning of the meeting

1.         MEETING CALLED TO ORDER

2.       APPROVAL OF AGENDA

3.       DISCLOSURE OF PECUNIARY INTEREST

12.       CLOSED SESSION

            that in accordance with Section 239, (1), (2), (3) and (3.1) of the Municipal Act, c. 25, S.O. 2001, as amended, the Council of the Corporation of the Township of Lake of Bays will convene in Closed Session for discussion regarding:

(a)       The security of the property of the municipality or local board

(i)         G8 Summit – Staff Sergeant Mike Frew, OPP

13.     BUSINESS ARISING FROM CLOSED SESSION

4.         TENDERS

            a)         2010-06         Request for Quotation

                                                Re:  Baysville Library Roof

            b)         2010-08         Request for Quotation

                                                Township Office Front Reception Renovations

            c)         2010-09         Request for Quotation

                                                2010 Full Size Regular Cab 4x4 Pick Up Truck

            d)         2010-10         Request for Quotation

                                                Re:  Supply of Aggregates (5/8 Crushed Granite)

            e)         2010-11         Request for Quotation

                                                Re:  Roof Repair and Install File Storage

            f)          2010-12         Request for Proposal

Re:  Development of Draft Master Plan for Norway Point Park

5.         DEPUTATION/DELEGATIONS

            a)         1:15 p.m.        Len Biesik, Public Works Operator

                                                Township of Lake of Bays

                                                Re:  35 Years of Service

b)         1:20 p.m.        Morris Bryant, Supervisor of Parks & Facilities

Re:  Certificate for Operation of Small Drinking Water           Systems

c)                  1:25 p.m.        Neil Barnhart

Stewart Memorial and Cooper Lake Cemeteries

Re: Recognition of Dedicated Volunteer Service

d)                 1:30 p.m.        Jan MacDonald and Molly Morrison

                                                Dwight Women’s Institute

Re:  Recognition of 100^th Year Anniversary

e)         1:35 p.m.        Marie Poirier, B.Sc., MCIP, RPP

                                                Marie Poirier Planning & Associates Inc.

                                                Re: Oxbow Lakeside Community Club  (20pgs/1,094KB)

6.         MINUTES

          (a)       To Be Adopted

(i)                 Council Meeting Minutes – April 27^th, 2010.  (18pgs/721KB)

(ii)        Special Council Meeting Minutes – May 11^th, 2010.  (5pgs/146KB)

(iii)       Finance and Corporate Services Committee Meeting Minutes – April 13^th, 2010.  (7pgs/183KB)

(b)       To Be Received

(i)         Heritage Advisory Committee Meeting Minutes – April 6^th, 2010.  (5pgs/207KB)

(ii)        Norway Point Advisory Committee Meeting Minutes – March 12^th, 2010.  (13pgs/623KB)

(iii)       Norway Point Advisory Committee Meeting Minutes – March 26^th, 2010.  (5pgs/189KB)

(iv)       Norway Point Advisory Committee Meeting Minutes – April 9^th, 2010.  (8pgs/365KB)

7.       COMMITTEE RESOLUTIONS FOR CONSIDERATION

(a)                Finance and Corporate Services Committee

(b)               Heritage Committee

(c)                Parks Recreation and Trails Committee

(i)        WHEREAS the Parks, Recreation and Trails Advisory Committee receives the staff report “Rabbits Bay landing Rehabilitation”, dated April 26^th, 2010 on the rehabilitation of the stream located near the municipal dock and boat landing known as Rabbits Bay Landing;

BE IT RESOLVED THAT the Parks, Recreation and Trails Advisory Committee recommend to Council that this project be approved with funding from Bigwin Fish Fund and the approved 2010 budget allocation of $5,000.

(Deferred to Finance & Corporate Services Committee Meeting - July 13^th, 2010)

(ii)              WHEREAS the Parks, Recreation and Trails Advisory Committee hereby receives the staff report “Dwight Rink Repairs”, dated April 26^th, 2010;

            BE IT RESOLVED THAT the Parks, Recreation and Trails Advisory Committee recommend that Council approve the upgrades for the Dwight rink from the Parks Reserve Fund for approximately $28,000, subject to a written winter maintenance agreement be signed by all parties (i.e. snow removal, flooding).

(Deferred to Finance & Corporate Services Committee Meeting - July 13^th, 2010)

(d)               Community Emergency Management Committee

(e)                Norway Point Advisory Committee

8.         REPORTS AND BY- LAWS

(a)       Planning

(i)                 Report re:  Lake of Bays Community Based Strategic Plan  (5pgs/157KB)

(ii)               Resolution re:  Echo Valley (Huntsville) Developments Limited Proposed Dedicated Parkland

BE IT RESOLVED THAT further to the delegation presented at the April 27^th, 2010 Council meeting the Council of the Corporation of the Township of Lake of Bays hereby consents to the increase of proposed parkland dedication from 38 acres (5%) to 58 acres (8%) from Echo Valley (Huntsville) Developments Limited for the purpose of building and constructing a public adventure park.

(b)       Director of Public Works & Facilities

(i)                 Report re: Summary of Water Test Results for April, 2010.  (1pg/31KB)

            (c)      Chief Building Official & By-law Enforcement

(i)                 Report re:  Building Reports for the Month of March, 2010.  (2pgs/39KB)

(ii)               Report re:  Building Reports for the Month of April, 2010.  (2pgs/39KB)

(iii)             Report re:  Muskoka Gateway Sign Revision  (2pgs/68KB)

(iv)              Report re:  By-law Activity Report March & April 2010  (3pgs/74KB)

            (d)      Fire Chief

 (e)      Clerk

(i)        Report re:  Bill 168 –Violence and Harassment in the Workplace – Amendment to the Occupational Health and Safety Act  (22pgs/598KB)

 (f)      Deputy Clerk

(i)                 Reports and By-laws re:  Original Shore Road Allowance and Original Road Allowance

(ii)        By-laws & Reports re:  Licence of Occupation

(a)       Report re:  LOC Monthly Summary Report (up to April 30^th, 2010)  (1pg/13KB)

(iii)       Other

(a)       Report re:  Summary Report of Delegation of Powers for April and May, 2010.  (3pgs/97KB)

(g)      C.A.O./Treasurer

(a)              By-law #10-53, being a by-law to adopt the estimates for the sums required during the year 2010 for the local, Muskoka and education purposes. (2010 Final Tax Levy)

(b)       By-law #10-55, being a by-law to authorize the Mayor and Clerk to sign a first amending agreement between the Minister of Transport, Infrastructure and Communities and the Township of Lake of Bays with respect to contributions towards the funding of G8 Summit Projects.

9.         CORRESPONDENCE

(a)         Debbie Crowder, District Clerk, The District Municipality of Muskoka re:  Heritage Properties Tax Reduction Program.  (2pgs/48KB)

10.       MUNICIPAL COUNCILLORS’ REPORTS

(a)               Councillor Boivin

            (b)       Councillor Burgess

            (c)        Councillor Cote

(d)        Councillor Casey

Councillor Casey reported on the following:

Muskoka Trails Council Annual General Meeting March 27^th

·      Participated in this well attended event that included a strategy setting session for the upcoming year

·      New participants generated new ideas and validated the activities to date

DMM Solid Waste Financial Review Committee

·      Attended this meeting as LOB representative on May 3.

·      This committee has met a number of times over the past 3 years in order to more appropriately distribute costs for solid waste across all municipalities.

·      The current policy is not being followed.

·      The impact for Lake of Bays is that the cost of haulage from the Transfer Stations to the Landfill sites will no longer be charged to the landfill cost centre; thus there will be an increase to the amount charged to our taxpayers.

·      It is anticipated that this committee will make a final recommendation to District Council at its next meeting later this summer.

Muskoka Business Women’s Awards

·        Attended this event and was pleased to nominate Jane Langmuir, owner of Muskoka Natural Food Market and a former Lake of Bays cottager. Jane was the recipient of the category for more than 15 employees.

Margaret Lake Road visit

·        Attended with roads staff to view issues with Margaret Lake Rd users.

Muskoka Watershed Report Card:

·        Released on May 10 in What’s up Huntsville/Lake of Bays and other editions

·        Will be launched at District Council meeting on May 25

·        All are welcome to attend and listen to the remarks of Rob Milligan, MWC Chair and Lake of Bays resident

Change of Command Ceremony, Beaver Creek Institution

·        Attended this event on behalf of Mayor Peake

Mayor’s Walk

·        May 25^th at 9:30 am at Paint Lake Covered Bridge Walking Trail

·        Expecting a good turnout

(e)       Councillor Ross

(f)         Councillor Tapley

Councillor Tapley reported on the following:

Resolution for Reconsideration

·      Dwight Winter Carnival Committee request for Community Centre rental fee exemption (Resolution #9(a)(i)/04/27/10)

11.       MAYOR’S REPORT

14.       CONFIRMING BY- LAW

(a)               By-law #10-56, being a by-law to confirm the proceedings of the meetings of Council held on May 25^th, 2010.

15.       ADJOURNMENT