Special Event Permit

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A special event permit is required for events taking place on municipal property or events that use municipal services. We offer many charming locations to host your event, including beaches, pavilions, and parks. You can also host your event by booking one of our community centres.

Don't forget to check out our Community Event Calendar to see what's happening in a community near you!

Examples of Events Requiring a Permit

A special event is a festival or fair, a procession or march, a drill, a parade, a celebration or wedding, or other organized event that is hosted on municipal property and includes any of the following components:

  • Rides/activities
  • Street closures
  • Fireworks or lasers
  • Traffic control
  • Need for security
  • Use of elevated stages or other temporary structures
  • Live entertainment
  • Barbeques/Open flames
  • Generators/electrical distribution
  • Food or beverage sale
  • Shooting of films, television commercials or videos
  • Competitive or non-competitive operation of motorized and/or non-motorized vehicles

Exclusions to the Special Event Permit

You do not need a special event permit for the following types of events:

  • Funeral processions
  • Picketing
  • Picnics

If your event is entirely on private property, you will not need a special event permit. However, you may still need to apply for exemptions to the noise control by-law, temporary road closures, a tent permit, and/or a special occasion permit issued by the Alcohol and Gaming Commission of Ontario. Contact the Corporate Services Department for more information.

How to Apply

When do I submit my application?

90 days prior to your event.

Your application is circulated for comment to internal Township departments and external organizations, including the Ontario Provincial Police, Ministry of Transportation, Medavie EMS Ontario and the Huntsville/Lake of Bays Fire Department to determine if additional requirements are necessary.

What is the application fee?

$50.00

The Township accepts cash, cheque and debit. Cheques are payable to the “Township of Lake of Bays”.

How do I submit my application?

In person: Municipal Office (during office hours) at 1012 Dwight Beach Road, Dwight

By regular mail: Township of Lake of Bays, 1012 Dwight Beach Road, RR#1, Dwight, ON P0A 1H0

By email: Email the Corporate Services department 

Please note: if you are submitting your application by email, we are unable to process your application until we receive the application fee.

Do I need to provide proof of insurance for my event?

Yes, you will need to provide proof of public liability insurance in the amount not less than two million dollars (listing the Township as an additional insured) or purchase coverage through the Township.

Application

Special Event Permit Policy and Resources

Community Event Designation Application

What is a Community Event Designation Application?

A special event that has been designated by Council as an “Annual Event” hosted by a community group or organization that enhances tourism, civic pride and provides economic benefit to the community.

For one application fee, the designated event is eligible to receive relief from applicable fees and charges, including:

  • Advertising of noise exemptions and/or temporary road closures;
  • Sign permit;
  • Vendors permit;
  • Public liability insurance for the event only (excluding alcohol, vendors, and rides) in the amount not less than two million dollars; and
  • One day community centre rental for fundraising purposes.

What is the application fee?

We have a two-tiered application fee for our Community Event Designation Applications

  • $200.00 for events with an expected attendance of up to 1,000 people
  • $350.00 for events with an expected attendance of over 1,001 people

The Township accepts cash, cheque, and debit. Cheques are payable to the “Township of Lake of Bays”.

When do I submit my application?

90 days prior to your event.

Your application is circulated for comment to internal Township departments and external organizations, including the Ontario Provincial Police, Ministry of Transportation, Medavie EMS Ontario, and the Huntsville/Lake of Bays Fire Department to determine if additional requirements are necessary.

How do I submit my application?

In person: Municipal Office (during office hours) at 1012 Dwight Beach Road, Dwight

By regular mail: Township of Lake of Bays, 1012 Dwight Beach Road, RR#1, Dwight, ON P0A 1H0

By email: Email the Corporate Services department 

Please note: if you are submitting your application by email, we are not process your application until we receive the application fee.

Application

Special Event Permit Policy and Resources

Can I Serve Alcohol at my Event?

If you are planning on serving or selling alcohol at your event, you may need a special occasions permit issued by the Alcohol and Gaming Commission of Ontario (AGCO).

For an event on municipal property that involves the selling or serving of alcohol, we will need a copy of your Host Liquor Liability insurance, in the amount not less than two million dollars, listing the Township as an additional insured and a copy of the issued special occasions permit prior to approving your special event permit with alcohol.

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